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Document search

AI document searchAnswers from your own files, with the page they came from.

Upload your guides, policies and price lists. Duke answers questions from them and tells you which document and page he used, and only ever reads files the person asking is allowed to see.

Part of Meet Duke: ask anything

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From Meet Duke · Ask anything

Your handbook, on hand.

Duke answers from your files with the document and page, and only from files the person asking may open. On WhatsApp, he doesn't search documents at all.

Who decides

  • Waits for your approvalHe prepares it and shows a one-line preview. Nothing changes until you approve.
  • Just answersReading needs no approval, and he sees only what the person asking may see.
Meet Duke
Just answers

Answers with the page they came from.

New staff ask Duke instead of digging through folders, and can check every answer in a moment.

What's the dress code for new trainers?
DukeBlack studio top, plain trainers and the name badge from day one. Staff handbook, page 4.
Just answers

Managers' files stay with managers.

The filter runs in the database before anything reaches the AI.

Documents · as a trainer

Staff handbook.docxEveryoneSearched
Supplier prices.csvManagers onlyNot searched
Waits for your approval

Write it down together.

Turn a conversation into a document: Duke saves the policy or FAQ you agreed, and it's searchable once read.

Save what we agreed as our Late arrival policy, for everyone.
Waiting for your approvalSave document Late arrival policy, visible to everyoneApproveNot now

Not on WhatsApp.

Duke on duty answers customers from the text you write for them, never from your documents, so staff files can't reach customers.

Guides and documents: an Ask about your documents box, and neighbourhood guides, a brochure and buying and selling guides with who can see each

Live demoSkyline Realty's guides and documents, searchable by meaning

Upload

Drop in the files you already have.

PDF, Word (.docx), text, Markdown and CSV files up to 10 MB. Each upload is virus-scanned, its text is read and indexed for search by meaning, not just matching words. Upload a new copy and it becomes the next version.

  • Documents need real text: scanned pages and images aren't read
  • Status shows Reading, then Ready

Documents

Price list 2026.pdfEveryoneReady
Staff handbook.docxEveryoneReady
Cancellation policy.mdEveryoneReady
Supplier prices.csvManagers onlyReading

Who can see it

Each person searches only their files.

A document is visible to everyone with access, or only to the roles you choose. The filter runs in the database before anything reaches the AI, so Duke can't quote a file the person asking can't open.

  • Choose the roles per document
  • The same rule for search and for Duke
Policies and guides at a physio clinic: Clinical Pilates classes, Your first visit, Insurance and receipts, Prices packages and policies

Northside Physio & Wellness, our physio clinic demo: policies and guides

Answers with sources

Not just an answer. Where it's from.

Ask a question in plain words and Duke answers from the relevant passages, naming the document and page, so you can check it in a moment.

  • Works in the Assistant and in the search box
  • What's in a document is treated as information, never as instructions
What's our rule if someone cancels on the day?
DukeCancellations with less than 24 hours' notice are charged half the session price, unless it's an illness with a note. Cancellation policy, page 2.

Ask Duke

Try these in a live demo, signed in as the owner.

Make your files answer questions.

We load your guides and policies during guided setup and set who can see each one. Open the real estate or clinic demo and ask about their documents.

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Talk to us

We reply by email, usually within one working day. No newsletters.