Industries EducationCoaching institute

Coaching institute management softwareFill every batch, and keep fees on schedule.

From the first enquiry to the counselling call, the batch, the mock tests and each fee instalment. Duke answers students and parents on WhatsApp, and your counsellors see who to call next.

Start free See the closest live demo

Duke at your coaching institute

Duke fills your batches and minds the instalments.

He answers students and parents on WhatsApp about batch timings and fees, saves every enquiry for your counsellors and books counselling calls into their open slots. Instalment plans, absence notes and admission follow-ups wait as drafts until someone approves them.

Who decides

On its own, by your ruleDuke on duty does it for the customer who wrote, once you switch that action on.
Your templates, up to a limitIf you opt in, an agent sends messages that are entirely your approved templates, up to a limit per run.
Waits for your approvalHe prepares it and shows a one-line preview. Nothing changes until you approve.
Just answersReading needs no approval, and he sees only what the person asking may see.
Checked every morningGoals are measured every morning, with a forecast.

Meet Duke

A day with DukeA Monday at an entrance-exam instituteWorking

7:00Measured admissions to the new batch60 admissions by 15 May: 41 so far, on pace for 57.Checked every morning
8:15Gave the counsellors their list11 weekend enquiries with no next step, grouped by the batch asked about.Just answers
10:40Booked a counselling callSunita asked about the weekend batch for Arjun. Tuesday 11:00 with Neha.On its own, by your rule
13:20Drafted Arjun's instalment plan₹1,10,000 in three parts, the first on 10 June. Waiting for approval.Waits for your approval
17:00Sent 18 instalment remindersOnly your approved “Instalment due” template, within the limit of 25 per run.Your templates, up to a limit
19:30Found the weak spots in physicsYou asked: 9 students under 50% in both of the last two physics mocks.Just answers

An example day. Names and numbers are made up.

Duke does this for you

On its own, by your rule

Every enquiry lands with a counsellor.

Duke answers from your batch timings and fee list, saves the student as an enquiry and books a counselling call when you've switched booking on.

Meera (student)Is there an evening batch for the entrance exam? What is the fee?

Duke on WhatsAppThe evening batch runs Monday to Friday, 5 to 8 pm. The course fee is ₹1,10,000, payable in three instalments. Shall I book a counselling call?

Meera (student)Yes, tomorrow after college.

Booked · Counselling call, Tue 4:00 pm

Waits for your approval

Admission fee to instalments, in one line.

Tell Duke which plan a student is on. He drafts each instalment with its amount and due date, and the invoices are created once you approve.

Put Kabir Shah on the three-instalment plan for the evening batch.

Waiting for your approvalCreate a payment plan for Kabir Shah: ₹40,000 now, then 2 × ₹35,000ApproveNot now

Just answers

Mock scores that pick the doubt session.

Ask across a whole batch and Duke answers from your test results page, so the next doubt session goes to the students and topics that need it.

Under 50% · last two physics mocks

Rohit Kulkarni · weekend42%, 47%

Sneha Pillai · evening38%, 45%

Arjun Rao · weekend49%, 46%Joined late

Your templates, up to a limit

Instalment reminders on a standing yes.

Opt in, and an agent sends only your approved “Instalment due” template to families with an instalment due in three days, never more than your limit per run.

Agent run · Mon 17:00

“Instalment due” template18 sent

Limit per run25

Words written by DukeNone

A tutor working through homework with a student at a table

Sunita (parent)Hi, is there a weekend batch for the entrance exam? My son is in class 11.

Duke on WhatsAppYes, the weekend batch meets Saturday and Sunday mornings, and the fee can be paid in three instalments. May I take his name so a counsellor can call you about a trial class?

Sunita (parent)Yes, it's Arjun Rao.

Enquiry saved · Arjun Rao, weekend batch

Brightpath Learning Centre in SmartDuke: the Home page

Live demoClosest live demo: Brightpath Learning CentreTutoring centre in Toronto. The same apps, set up for a tutoring centre. Open it ↗

The apps coaching institutes use

Counselling, batches and fees, in one place.

Enquiries go through your counselling stages, students join batches, attendance and mock tests are recorded, and fees follow their instalments.

CRM Bookings Memberships Attendance Invoicing Customer app WhatsApp Templates Duke on duty AI agents Goals Insights Custom pages Roles

Batches

Every batch with its seats and faculty.

Morning, evening and weekend batches set up for the whole term at once. Each has a fixed number of seats, and a full batch keeps a waiting list in order.

A week view of every batch and teacher
Attendance taken from the batch list
Students book their classes in your own student app

A week of classes with places, full classes and a waiting list

Shown: Brightpath Learning Centre's timetable, our tutoring demo

Mock tests

Scores that point to the next doubt session.

Record each mock test with the score and what it was out of. Results sit on the student's record, and Duke can answer questions across the whole batch.

Filter and total by subject or test
Progress reports with a target and trend
Parent meetings recorded with the next step

Test results: student, program, subject, score and date

Shown: Brightpath's test results page, part of the ready-made tutoring pages

Fees

A course fee split into instalments.

Turn a course fee into equal instalments or named parts. Each instalment is its own invoice, so you see at a glance which one is late.

Part payments by cash, UPI, card or bank transfer
Receipts for every payment
A reminder before each instalment falls due, set up once as an automation

Fee plan · Arjun Rao, weekend batch

Admission₹40,000Paid

Instalment 2₹35,000Due 10 Aug

Instalment 3₹35,000Due 10 Nov

Counselling

Enquiries that never go cold.

Your counselling stages are yours to name: enquiry, counselling call, trial class, admitted. Each enquiry shows when its next step is late.

Counsellors only see what their role allows
Scholarships with the discount and who approved it

Enquiries needing a call

Meera Iyer · weekend batchTrial class doneLate 2 days

Kabir Shah · evening batchCounselling callToday

Arjun Rao · weekend batchNew enquiryNo next step

Ready-made pages

Programs, tests, scholarships.

Coaching and test prep start with the same ready-made pages as a tutoring centre, linked to each student. Change them or add your own by asking Duke.

ProgramsStudent intakesTest resultsProgress reportsHomeworkParent meetingsScholarships

Talk to us: we set it up for you.

We set it up with your batches, fee plans, faculty, WhatsApp number and current student list. Brightpath Learning Centre, our tutoring demo, shows classes, enrolments, test results and fees working together.

Talk to us See the closest live demo

Ask Duke

Try these in Brightpath Learning Centre, our closest live demo, signed in as the owner.

“Which enquiries had a trial class but no counselling call?”“Whose second instalment is overdue, and by how much?”“Who hasn't attended the weekend batch for a week?”

Tutoring centre

Enquiries to enrolments, class timetables, attendance, fees and progress reports.

Language school

Placement tests, courses by level, enrolments, corporate groups and instalments.

Driving school

Lessons by instructor, lesson packages, test dates and learner follow-ups.

Questions

Coaching institute: common questions

How much does coaching institute software cost in India?

SmartDuke costs ₹1,999 a month for the whole institute, not per student or user, with up to 3 team members and one location. Growth at ₹3,999 adds up to 10 team members, two branches and Duke answering students on WhatsApp on his own. Pro at ₹7,999 has unlimited branches. Prices are before 18% GST.

Can I collect course fees in instalments?

Yes. SmartDuke turns a course fee into equal instalments or named parts. Each instalment is its own invoice, so you see at a glance which one is late, and an AI agent can send your approved reminder template on a schedule. A reminder that Duke words himself waits for your approval.

Can I run batches with a fixed number of seats?

Yes. In SmartDuke morning, evening and weekend batches are set up for the whole term at once, each with its faculty and a fixed number of seats. When a batch is full, a waiting list is kept in order, so the next student in line gets the next free seat.

Can I record mock test scores?

Yes. SmartDuke records each mock test with the score and what it was out of, on the student's own record. Duke can answer questions across the whole batch, such as who scored lowest in the last test, so your faculty knows who needs the next doubt session.

Can counsellors follow up enquiries until admission?

Yes. In SmartDuke your counselling stages are yours to name, such as enquiry, counselling call, trial class and admitted. Each enquiry shows when its next step is late, so counsellors see who to call next. On Growth and above, Duke also answers students and parents on WhatsApp.

Can I try it before paying?

Yes. SmartDuke has free live demo businesses at smartduke.com/demos, with months of sample data and Duke switched on, and no sign-up needed. You can also set up your own business as a free draft. A draft that isn't published is deleted after 30 days, and you only pay when you publish.

Set up your batches and fees.

Tell us how your batches, counselling and instalments work, and we'll build SmartDuke around them. Or try the tutoring demo first.

Start free

Or email support@smartduke.com

Talk to us

Name

Work email

What's it about? (optional)

Type of business (optional)

Message (optional)

We reply by email, usually within one working day. No newsletters.