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Duke on duty

AI receptionist for WhatsAppYour WhatsApp, answered at 11 pm.

Duke on duty answers customers on your WhatsApp number from what you've told him. You choose what he may do: answer, save their details, book, fill in pages and hand over. Money and anything unusual always go to a person.

Included in the Growth and Pro plans. See pricing

Part of Meet Duke: day and night on WhatsApp

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Chapter 02 of Meet Duke · Day and night

What Duke does on duty, and what he never does.

On duty, Duke acts only for the customer in the conversation, with the permissions of the person who switched him on, and only the actions you chose.

Who decides

  • On its own, by your ruleDuke on duty does it for the customer who wrote, once you switch that action on.
  • Always a personNever done on a rule or on his own: a person with the right role decides.
Meet Duke
On its own, by your rule

Answer, from what you've told him.

Your hours, services and prices, in your words. If the answer isn't there, he says so and hands over. He never makes up a price.

Duke on WhatsAppWe can't bill insurers directly, Mark, but you'll get a receipt to claim with. Would you like a time for an assessment?
On its own, by your rule

Capture, into your fields and pages.

He saves the person as a contact, records the answers to your questions, notes the enquiry as a lead and fills in pages you chose, like an intake form.

Saved from the chat · Mark Ellis

ContactMark EllisNew
InjuryLeft knee, 3 weeksIntake form
EnquiryKnee assessmentLead noted
On its own, by your rule

Book, their own appointments.

Free times for the services customers may book themselves, inside your notice and how-far-ahead rules.

Duke on WhatsAppAnna has 6:30 pm or 7:15 pm on Thursday. A 45-minute sports massage is £55. Which would you like?
Booked · Thu 6:30 pm with Anna
Always a person

Hand over, when a person should.

When your chosen words come up, when he isn't sure or at the day's reply limit, he passes the conversation to your team, says why and stops replying there.

Needs a person

Zoe WhiteWants a valuationYour word
Raj PatelAsked to move a paid packageNot sure
Duke on duty: WhatsApp conversations Duke is answering, a drafted reply about a free trial, and one conversation handed to a person with the reason

Live demoPulse Fitness Studio: Duke answering on WhatsApp, a draft waiting and one handed to a person

How much he does

Off, drafts, or on its own.

Start with drafts: Duke writes each reply and your team sends it in one tap or edits it first. When you trust him, let him answer on his own. You can turn it off at any time.

  • Drafts is where everyone starts
  • Take over any conversation, and give it back when you're done
Duke on duty at a physio clinic: a drafted reply about dry needling, the assessment price and parking, and one patient handed to a person

Northside Physio & Wellness, our physio clinic demo: a draft ready to send

What he may do

You switch on each action.

Duke always answers from the text you write about your business, and can quote prices from your product list. Switch on capture and he saves the person as a contact, asks your qualifying questions and notes the enquiry as a lead. Switch on booking and he finds free times and books appointments.

  • Books, moves or cancels only that customer's own appointments
  • Only for appointment types customers may book themselves
  • With capture on, he fills in pages you chose from what the customer said

Duke on duty · WhatsApp

ModeOn its ownOff / Drafts / On its own
Answer questionsAlways onFrom your text
Capture detailsOnContact, answers, lead
Book appointmentsOnSelf-bookable types
Replies per conversation20 a dayThen a person

Hand-overs

He knows when to step back.

Duke hands a conversation to a person when your keywords come up, when he reaches the daily reply limit, when he isn't sure, or if the AI fails. He says why, so whoever picks it up knows where things stand.

  • Money, cancelling paid things, deletes, exports and settings always need a person
  • Outbound and bulk messages are never sent on duty
Conversations at a real estate agency, with Zoe White marked Needs a person because she wants a valuation

Skyline Realty, our real estate demo: a valuation request handed to a person

Quiet hours and summaries

A note from Duke at 8 am.

In quiet hours Duke only drafts, and sends your own note once a night so nobody waits in silence. At 8 every morning you get a daily summary. You can also cap the credits Duke uses on duty each month.

  • After the cap, Duke goes back to drafts
  • Every action on duty is in the audit log as AI

Duke's summary · 8:00 am

People talked with9
Replies sent31
Drafts waiting2For you
Bookings made3
Handed to a person1

Questions

Duke on duty: common questions

What is an AI receptionist for WhatsApp?

In SmartDuke, the AI receptionist is Duke on duty: he answers customers on your WhatsApp number from what you've told him about your business. You choose what he may do: answer, save their details, book appointments, fill in pages you choose and hand over to a person. He only talks with people who wrote first.

How much does the AI receptionist cost?

Duke on duty is included in SmartDuke's Growth plan at ₹3,999 or $99 a month and the Pro plan at ₹7,999 or $199, for the whole business. Growth comes with about 2,000 AI credits a month, and you can cap the credits Duke uses on duty. India prices are before 18% GST.

Can it book appointments for my customers?

Yes. With booking switched on, SmartDuke's Duke offers free times for the services customers may book themselves, inside your notice and how-far-ahead rules, and books the one the customer picks. He can also move or cancel that customer's own appointment, and your team sees every booking on the list.

What happens when it doesn't know the answer?

SmartDuke's Duke never makes up an answer or a price. If it isn't in what you've told him, he says so and hands the conversation to your team. He also hands over when your chosen words come up, when he isn't sure or at the day's reply limit, and says why.

Can it take payments or cancel paid bookings?

No. In SmartDuke, money, cancellations of paid things, deletes, exports, settings and outbound or bulk messages always need a person. Duke on duty only acts on the actions you switched on, only for the customer who wrote, with the permissions of the person he is on duty for, and every action is recorded.

Does it reply at night?

It can. SmartDuke lets Duke answer at any hour once you trust him. If you set quiet hours, he only drafts replies then and sends your own note once a night so nobody waits in silence. At 8 every morning you get a daily summary of what he handled.

Put Duke on duty for your business.

We connect your WhatsApp number, write what Duke can tell customers with you and start him on drafts. Open a demo to see conversations he has handled.

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