Language school softwareFrom placement test to the next level up.

Learners take a placement test, join a course at their level and pay in instalments. Companies get a quote for group classes. Duke replies to new learners on WhatsApp and keeps everyone moving.

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Duke at your language school

Duke gets new learners to the placement test.

He replies to learners on WhatsApp about courses, levels and times, books the short placement test into a teacher's free slot and saves the enquiry with the course they want. Company quotes and level-up notes are drafted for you to approve.

Who decides

On its own, by your ruleDuke on duty does it for the customer who wrote, once you switch that action on.
Waits for your approvalHe prepares it and shows a one-line preview. Nothing changes until you approve.
Just answersReading needs no approval, and he sees only what the person asking may see.
Ready when you open the appInsights are made from your own numbers when you open the app.

Meet Duke

A day with DukeA Tuesday at a language school in ValenciaWorking

8:30Put the month's courses on HomeYou open Home: 7 courses end this month, €1,320 in instalments overdue.Ready when you open the app
10:05Booked Lucía's placement testThursday 18:30 with Marta, 30 minutes, before the evening course starts.On its own, by your rule
12:40Drafted a quote for Norte LogísticaBusiness English B1, 8 learners, 12 weeks: €4,800, waiting for you.Waits for your approval
15:20Drafted 9 level-up invitationsLearners finishing A2 this month, each invited onto the B1 evening course.Waits for your approval
17:10Answered a teacher's questionMarta asked who hasn't come for 10 days: 4 learners from evening B1.Just answers
23:40Left a reply for the morningQuiet hours: a question about July intensives waits as a draft until 9.Waits for your approval

An example day. Names and numbers are made up.

Duke does this for you

On its own, by your rule

Placement tests booked on the spot.

A learner unsure of their level gets a placement test in a teacher's free slot, booked from the chat. Their enquiry is saved with the course they asked about.

Jorge (learner)I think I'm intermediate. Can I start next week?

Duke on WhatsAppFirst a 30-minute placement test, so you start at the right level. Marta is free Thursday at 18:30 or Friday at 10:00.

Jorge (learner)Thursday is good.

Booked · Placement test, Thu 18:30 with Marta

Waits for your approval

Company groups quoted in minutes.

Tell Duke the course, group size and weeks. He drafts the quote from your price list, you check the lines, and it is created only when you approve.

Quote Grupo Albufera 10 weeks of Business English for 6 staff.

Waiting for your approvalCreate quote Q-0043 for €3,000 to Grupo AlbuferaApproveNot now

Just answers

Instalments, who's behind and by how much.

Each instalment is its own invoice, so Duke can say exactly who has missed one, how late it is and what's left on the course.

Overdue instalments

Ana López · B1 mornings€9512 days

Pablo Ruiz · A2 evening€955 days

Lucía Romero · General English€190 leftDue 1 Nov

Waits for your approval

Up a level when the course ends.

Duke lists learners whose course ends this month and drafts an invitation to the next level for each, with its days and fee, ready for your approval.

Courses ending in October

Jorge Martín · A2 eveningTo B1, Mon/WedDraft

Ana López · B1 morningsTo B2, Tue/ThuDraft

Pablo Ruiz · A2 eveningNo reply to last note

A tutor working through homework with a student at a table

LucíaHola, I'd like to improve my English for work. Do you have evening classes?

Duke on WhatsAppYes, our General English evening courses run Monday and Wednesday from 7 pm. We start with a short placement test to find your level. Can I save your details so we can book it?

LucíaPerfect, thank you.

Enquiry saved · Lucía Romero, evening English

Brightpath Learning Centre in SmartDuke: the Home page

Live demoClosest live demo: Brightpath Learning CentreTutoring centre in Toronto. The same apps, set up for a tutoring centre. Open it ↗

The apps language schools use

Learners, levels and companies.

Individual learners enrol on courses at their level. Companies buying group classes get quotes, and every fee is tracked to the last instalment.

CRM Bookings Memberships Attendance Invoicing Sales Customer app WhatsApp Email Duke on duty AI agents Insights Custom pages

Placement

Every learner's level and goal on file.

An intake page linked to each learner: level, goals, availability and how they found you. Duke can build it for you, starting from a ready-made intake page.

Filter by level or availability
Shows on the learner's timeline

Student intakes table with grade, school, subjects and goals

Shown: Brightpath's student intakes, our tutoring demo. Yours would hold levels and goals.

Company groups

A quote for every corporate course.

Quotes list the course, the hours and the price, with your tax included. When the company accepts, the quote becomes an order with the same lines.

Companies and their staff kept together in the CRM
Quotes marked sent, accepted or declined

Quote Q-0042 · Norte Logística

CourseBusiness English B1, 8 learnersLine

Length12 weeks, 2 sessions a weekText

Price€4,800Money

Valid until30 OctDate

StatusSentStatus

Fees

Course fees in instalments.

Split a course fee into equal monthly parts. Each instalment is its own invoice, part payments are allowed, and overdue ones are flagged.

Cash, card or bank transfer, recorded with a receipt
Payment reminders by email, ready-made

Fee invoices with overdue amounts and their classes

Shown: Brightpath Learning Centre's fees, our tutoring demo

Pages Duke can build for you

Pages built for a language school.

We build your pages during guided setup, or you ask Duke for them. For example:

Placement testsLevel certificatesHomestay placementsVisa lettersSpeaking assessments

Talk to us: we set it up for you.

We set it up with your courses, levels, fees, teachers, WhatsApp number and learner list. The tutoring demo shows enrolments, classes, intakes and fees working together.

Talk to us See the closest live demo

Ask Duke

Try these in Brightpath Learning Centre, our closest live demo, signed in as the owner.

“Who took a placement test but isn't on a course yet?”“Draft a quote for 10 weeks of Business English for 6 staff.”“Which instalments are overdue this month?”

Bring your courses and learners together.

Tell us about your levels, courses and company clients, and we'll set SmartDuke up around them. Or open the tutoring demo.

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Or email support@smartduke.com

Talk to us

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