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Dentist and hygienist diaries, six-monthly recalls, treatment plans and payment plans in one place. Duke answers patients on WhatsApp, books check-ups and finds the treatment plans that were never booked.
Duke at your dental clinic
He books check-ups, hygienist cleans and emergency slots on WhatsApp, finds the patients whose six-monthly recall has passed and drafts reminders for your approval. Treatment plans patients accepted but never booked come up before anyone forgets them.
Who decides
Duke does this for you
Ask whose check-up date has passed on your Recalls page. Duke lists them and prepares your approved WhatsApp template for each, so the whole list goes in one approval.
Duke books the appointment types you've made bookable, check-ups, cleans and the daily emergency slot, from each clinician's free times while the team keeps working.
Patients said yes, then never booked. Duke lists those treatment plans with the estimate and how long they've waited, so the desk calls the oldest first.
Treatment plans · accepted, nothing booked
Say how to split the treatment. One sentence tells you exactly which invoices Duke will create, and as payments are recorded you see who has fallen behind.
The apps dental clinics use
Each clinician has their own hours and appointment types. Estimates are quotes, and larger treatments can be split into instalment invoices.
Treatment plans
A Treatment plans page linked to each patient, with a board by stage. Patient records are on your own pages, visible only to the roles you choose.
| Patient | Treatment | Dentist | Estimate | Stage |
|---|---|---|---|---|
| Sunita Rao | Crown, lower left 6 | Dr Mehta | ₹18,500 | Accepted |
| Vikram Joshi | Implant, upper right 4 | Dr Kapoor | ₹62,000 | Proposed |
| Aisha Khan | Clear aligners | Dr Mehta | ₹1,10,000 | In progress |
| Neel Shah | Two fillings | Dr Kapoor | ₹4,800 | Done |
Diary
Check-ups, cleans, fillings and longer treatments each have their own length. Free times come from each clinician's hours, and a clinician can't be double-booked.
Shown: Northside Physio's diary, our physio clinic demo. Yours shows dentists and hygienists.
Estimates
Put the treatment on a quote with each item's price. Mark it sent, and when the patient accepts, it becomes an order with the same lines.
Shown: a quote in Harbour Digital, our agency demo.
Payment plans
Split a treatment into named parts, such as first visit, fitting and review, or equal monthly parts. Each part is its own invoice, with receipts.
Shown: invoices in our physio clinic demo.
Pages Duke can build for you
Built for your clinic during guided setup or by asking Duke. Patient records are on your own pages, visible only to the roles you choose. For example:
We set it up with your treatments, prices, dentists and hygienists, WhatsApp number and patient list. Northside Physio & Wellness, our physio clinic demo, shows a diary by practitioner, treatment plans and invoices.
Try these in Northside Physio & Wellness, our closest live demo, signed in as the owner.
Related
Questions
SmartDuke costs ₹1,999 a month for the whole clinic, not per dentist, with up to 3 team members and one location. Growth at ₹3,999 adds up to 10 team members, two branches and Duke answering patients on WhatsApp on his own. Pro at ₹7,999 has up to 25 team members. Prices are before 18% GST.
Yes. SmartDuke keeps recalls on a page linked to each patient, built for your clinic during setup or by asking Duke. Duke drafts reminders from your own template for you to approve, and WhatsApp messages go out from your own number using Meta-approved templates. On Growth and above, Duke can also book check-ups on WhatsApp.
Yes. In SmartDuke each clinician has their own diary, and check-ups, cleans, fillings and longer treatments each have their own length. Free times come from each clinician's working hours, and a clinician can't be double-booked, so the front desk always offers a time that really is free.
Yes. In SmartDuke you put the treatment on a quote with each item's price and mark it sent. When the patient accepts, it becomes an order with the same lines. Treatment plans sit on a board by stage, and Duke finds the plans that were proposed but never booked.
Yes. SmartDuke splits a treatment into named parts, such as first visit, fitting and review, or into equal monthly parts. Each part is its own invoice with its own receipts, so you always see exactly which instalments are paid and which are overdue.
Yes. SmartDuke has free live demo businesses at smartduke.com/demos, with months of sample data and Duke switched on, and no sign-up needed. You can also set up your own business as a free draft. A draft that isn't published is deleted after 30 days, and you only pay when you publish.
Tell us your treatments, clinicians and recall routine, and we'll set it up with your patients and WhatsApp number. Or open the clinic demo first.
Talk to us
A demo business with months of sample data. Pick a role on the sign-in page, no sign-up needed.
Duke, the AI teammate, works inside every app.