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Enquiries, site visits, fee proposals, projects by stage, planning applications and staged fees in one place. Duke keeps each project's tasks moving and tells you which stage is ready to invoice.
Duke at your studio
He knows which tasks are late on each project, which planning decisions are due and which stage you've just finished. Fee proposals, follow-ups and stage invoices are drafted from your own stages and fees, and wait for your approval.
Who decides
Duke does this for you
Duke answers from each project's board: the open tasks, who has them and what's late, so you know before the client rings.
Describe the job and Duke drafts a proposal with your work stages and fees as lines, VAT included. You check it before it's created.
Finished a stage? Ask Duke for its invoice and see the amount and client before anything is created. Payments are recorded against it as they arrive.
Duke answers from your planning applications page: council, decision date and status, so you can plan the next stage around each one.
Decisions due · next 60 days
The apps architects use
Enquiries become site visits and fee proposals, each project runs on a board by stage, and fees are invoiced as each stage completes.
Fee proposals
Set out each stage and its fee as a line, with tax included. Accepted proposals become signed work, and every one shows whether it's sent, accepted or declined.
Shown: Harbour Digital's proposals, our agency demo
Projects
Columns for brief, concept, planning, technical design and on site, or whatever you call them. Tasks have an owner and a due date, and a project can link to its client.
Shown: a Harbour Digital project board, our agency demo
Staged fees
Split a fee into named parts that match your stages. Each part is its own invoice, issued when that stage is done.
Payment plan · Clontarf extension
Planning
A planning page linked to each client: council, reference, submitted, decision due and outcome. Filter by decision date and plan the next stage.
| Project | Council | Submitted | Decision due | Status |
|---|---|---|---|---|
| Clontarf extension | Dublin City | 12 Aug | 7 Oct | Awaiting decision |
| Howth new build | Fingal | 3 Jul | 28 Aug | Granted |
| Rathmines retrofit | Dublin City | 20 Sep | 15 Nov | Further info |
Pages Duke can build for you
We build your pages during guided setup, or you ask Duke for them. For example:
We set it up with your stages, fees, team, consultants and client list. Harbour Digital, our agency demo, shows proposals, project boards and invoices working together.
Try these in Harbour Digital, our closest live demo, signed in as the owner.
Tell us about your stages and how you charge, and we'll set SmartDuke up for your studio. Or open the agency demo first.
Talk to us
A demo business with months of sample data. Pick a role on the sign-in page, no sign-up needed.
Duke, the AI teammate, works inside every app.